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Creating an Email Signature

Last Updated: January 10, 2007

All email messages should have a signature. Because it is so easy to forget this piece of etiquette, email software has made it possible to create a signature once and have it automatically added to each message you send.

Netscape

  1. Click on the Start button
  2. Open Notepad
    1. In XP click on notepad in the left column
    2. In 95 & 98 click on Programs>Accessories and Notepad
  3. Create a signature file with at least you name and email address.
  4. Save the file as "SIG" noting the folder to which it is saved NOTE Notepad will automatically add ".txt" to the file name.
  5. Close Notepad
  6. Open the mail window in Netscape
  7. Click on Edit>Mail & Newsgroup Account Settings
  8. Select the correct Account name
  9. Click the Choose button and select the correct file from the files.
  10. Click Attach this signature.

Thunderbird

  1. Click on the Start button.
  2. Open Notepad .
    1. In XP click on notepad in the left column.
    2. In 95 & 98 click on Programs>Accessories and Notepad.
  3. Create a signature file with at least you name and email address.
  4. Save the file as "SIG" noting the folder to which it is saved NOTE Notepad will automatically add ".txt" to the file name.
  5. Close Notepad.
  6. Open Thunderbird.
  7. Click on Tools>Account Settings.
  8. Click on the account name for which you wish to add a signature.
  9. Click on the Choose Button near the middle of the right side of the window
  10. Locate the file with your signature that you saved and select it.
  11. Click on the Open button.
  12. Click on the checkmark "Attach this signature."
  13. Click "OK."

     

Outlook Express

    1. Click on Tools>Options and then the Signatures tab.
    2. Click on New.
    3. Enter the text for you signature. It is strongly suggested that it contain at least you full name and your email address.
    4. Under signature settings at the top of the window click in the box "Add signatures to all outgoing messages."
    5. Click "OK."

Windows Mail (2007)

  1. Click on tools>Options
  2. Click on the Signatures Tab
  3. Click on New
  4. Provide a short name for the signature
  5. Create the signature
  6. Click OK

QWest MSN

  1. Go to Help & Settings>Email settings>writing emails
  2. Select signatures
  3. Type in your signnature information
  4. Choose whether to add your signature to all messages, or message by message. (If you select the latter, when you are creating the eamil click on More>Insert Signature.)
  5. Click on Save Changes
    6. .

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Copyright 2003/2008 Linda Q. Thede
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